One person, one record
Personal details, memberships and documents stay together.
Connected member management
Member management for clubs
People, memberships, documents and missing details remain in one traceable record. Members maintain their information in the club app while the club keeps a clear overview.
Questions become tasks
Missing or newly required details appear clearly in the club app.
Fees use current member data
Membership and billing rely on the same traceable state.
Fewer lists, fewer follow-ups
Member data in one place instead of several spreadsheets.
When addresses, memberships, documents and responsibilities live in different places, clubs create duplicate work and outdated lists. Clubbulc connects the administrative record with each member's next steps.
- Personal details and memberships in one place
- Traceable changes instead of silent overwrites
- Documents and profile photo in the right person context
- Missing details as clear tasks in the club app
One connected data flow
How member records stay current.
The club defines what it needs. Members see their exact open steps. Administration continues with the same shared state.
- 01
Define requirements
The club decides which details, documents and confirmations each membership type requires.
- 02
Collect details
Members or guardians enter the required information directly in the club app.
- 03
Request what is missing
New or missing details become a clear task with a push notification.
- 04
Use the current state
Memberships, documents, communication and billing use the same person context.
Clubbulc in use
The list, person record and follow-up remain connected.
Explore three current working views. The interface is rendered directly and uses invented sample data only.
Club management
Members
| Last name | First name | Membership | Contact | Open | Action |
|---|---|---|---|---|---|
| ASSample | Avery | Active membership | avery.sample@example.test | 1 task | |
| JEExample | Jordan | Junior membership | jordan.example@example.test | 0 | |
| RDDemo | Robin | Honorary membership | robin.demo@example.test | 0 |
Built for real club structures
More than a digital address list.
Clubbulc represents people and their different relationships with a club without creating a new record for every role.
Different memberships
Active members, juniors, honorary members or sponsors can follow different information, fee and process requirements.
Children and guardians
Authorised adults manage children in the correct person context, without shared logins or duplicated personal data.
Documents and profile photo
Required files and the profile photo appear once for the person and remain available to authorised club staff.
Member self-service
Members maintain permitted details themselves. The club requests specific items instead of searching through email threads.
Offices and responsibilities
Club offices and responsibilities remain connected to the person and can support targeted communication.
Controlled access
Permissions limit who can view or edit personal data. Important changes remain traceable.
Administration and club app
The club sees the current state. The member sees the next step.
New tasks, requested details and personal documents stay in the same person context. Members do not need to understand administrative terminology, and clubs do not need to collect information from several channels.
In club management
Missing details and current data are immediately distinguishable.
In the club app
Only the personal task and a clear action are shown.
Frequently asked questions
Member management, clearly explained.
Can members update their own details?
Yes. Members or authorised guardians maintain permitted personal details directly in the club app. The club keeps the shared state in the person record.
Can a club require different information for each membership?
Yes. The club defines the details, documents and confirmations required for each membership type, keeping juniors, active members and honorary members flexible.
How does a club collect missing or newly required details?
Authorised club staff request individual details. The member receives a task and, when enabled, a push notification in the club app.
Can children and several people be managed from one account?
Yes. An account can hold authorised access to several people, allowing guardians to manage each child's tasks, documents and memberships separately.
Who can see personal member data?
The club assigns access according to responsibilities and roles. Clubbulc shows personal data only in an authorised club or person context and keeps important changes traceable.
Bring member management together
One current state for the club and its members.
Start Clubbulc for your club or talk to us about moving your current lists and processes into one connected club app.